OTSPPO001 PLANNING, PRIORITISING & ORGANISING - Management

PLANNING, PRIORITISING & ORGANISING (REF:OTSPPO001)

Duration: 3 DAYS

Target Audience: All Staff

Overview

Along with     communication and computer skills, organisational skills is one of the most     important transferable job skills a worker can possess. Companies need workers who can stay     organised and focus on the projects at hand. However, company managers must     also organise the work of their employees. Organisational skills in the     workplace can include general organizing, planning, time management,     scheduling, coordinating resources and meeting deadlines.

Planning is another     needed workplace skill, and it is particularly important as person advances     into more supervisory or managerial roles. Most work is centred around certain     projects that must be completed within a specific time period. Projects are     usually divided into many different tasks, and workers must plan their     tasks ahead of time to bring the project to fruition. A person can also     plan ahead in case certain problems come up that could potentially delay     the project.

Developing both     these skills allows you to deliver results and prevent future     problems.  It requires a set of skills which we will help you deliver     during this workshop.

Objectives

By the end of this     course successful participants will be able to:

· Set     clear objectives

· Set     milestones and establish time frames

· Use     key tools for planning and organising activities

· Prioritise     tasks

· Delegate     effectively

· Organise     yourself, your work, and others

Training     techniques

A variety of     training techniques will be used including:

· Experiential learning

· Case studies

· Group learning and discussion

· Individual challenges

· Collaborative and competitive tasks

· Training videos

· Role plays and simulations

Resources

Participants will     each receive the following materials:

· Course workbook

· Recommended resources

· Document templates

· Checklists

Course     content

Understanding planning

· Understanding the meaning of planning and organising

· Operational     planning

· Goals,     objectives and tasks – understanding the breakdown

· Setting SMART goals and objectives

· The key elements of the planning cycle

· Making the 18 minutes count

Planning     and organising tools

· Planning and     organising activities

· Using a     Gantt chart

· The Pareto     Principle

· Setting     milestones and establishing time frames

· Processes, systems     and tools

· Planning and     controlling activities to meet objectives

· Scenario planning

· Batching – the     Pomodoro method

Prioritising

· Criteria for     prioritising

· The     urgent-important matrix

· The effort-impact     chart

Delegation

· What to delegate

· The levels of     delegation

· The benefits of     delegation

· Overcoming the     challenges

Taking     control

· Managing     interruptions

· Time management

· Developing a     proactive approach